The regular meeting of the Mayor and City Council of the City of Henderson, Nebraska was held at 7:00 p.m. on November 14, 2017 at City Hall in Henderson, Nebraska. Notice of this meeting was posted at the City Hall and Post Office and published in the November 9, 2017 Henderson News.
Mayor Mike Yoder called the meeting to order at 7:00 p.m. Mayor Yoder declared the meeting to be legal and properly advertised with all members having been informed of the nature of the meeting and having received related information. Mayor Yoder also referred to the open meetings law poster at the back of the council chambers.
Roll call showed the following present: Mayor Mike Yoder. Council members: Jeb Mierau, Corbin Tessman and Lee Thiessen. Absent: Mike Wall. Also present was Milan Mierau, Chad Casper and Kelsey Bergen.
Minutes from October 10, 2017 were reviewed. Corbin Tessman made a motion to accept the minutes as presented. Lee Thiessen seconded. Roll vote: Ayes - Corbin Tessman, Lee Thiessen and Jeb Mierau. Absent: Mike Wall. Motion carried.
Jeb Mierau made a motion to pay the claims as presented. Lee Thiessen seconded. Roll vote: Ayes - Jeb Mierau, Lee Thiessen and Corbin Tessman. Absent - Mike Wall. Motion carried.
No building permits were submitted this past month.
York College students presented a power point on the information they had gathered from various artists for the mural on the Henderson Coop building. Two artists submitted sketches for their mural concepts and a third artist is working on their concept and will have to the students soon. The council asked the students to get variations of the current designs presented and to come back in December. The plan is to have the mural(s) done by Community Days in 2018.
The Henderson Health Care architects presented updated plans to show the drainage plan and the possibility of tapping into the storm sewer on 17th Street. There is a 6" water line that will need to be protected if building is to be placed over it. Possibly sleeve the line to protect it. The city would ask for an agreement with Henderson Health Care stating the city is not responsible for any water damage due to the leaking of the existing water line if this were to occur. This is only an option at this point. No formal action was taken.
Reed Miller from Miller and Associates discussed with the council Diamond Engineering’s final pay request of $42,316.69. Mr. Miller stated the project came in $10,700 below budget. The engineers will come back in the spring to see if the seeding needs to be redone or any other settling or other issues need to be addressed with Diamond Engineering. This will be under the one year warranty.
Corbin Tessman made a motion to pay the final pay request from Diamond Engineering in the amount of $42,316.69. Lee Thiessen seconded. Roll vote: Ayes - Corbin Tessman, Lee Thiessen and Jeb Mierau. Absent: Mike Wall. Motion carried.
Reed Miller discussed the south lift station sewer plans. He stated that HR Engineering has been working with Miller and Associates on the electrical plans for the lift station. There will be two pumps on a rail system with a grinder in the pit. The plans are ready to send to the Nebraska Department of Environmental Quality (NDEQ). The plan is to let bids in January and open the bids in February. No formal action taken.
The new playground structure by the ballfield was voted on by the elementary students at Heartland Community Schools. The students voted the Windward play structure as their first choice and the Triple Play structure as their second choice. Jeb Mierau made a motion to purchase the Windward structure in the amount of $24,373.70. Corbin Tessman seconded. Roll vote: Ayes - Jeb Mierau, Corbin Tessman and Lee Thiessen. Absent: Mike Wall. Motion carried. The clerk will submit the grant application on November 15th.
The council discussed the YCDC dues and the York County virtual reality video. Mike Yoder recommended the city contribute $3,500 towards dues and $1,500 towards the video for a total of $5,000. Corbin Tessman made a motion to contribute $3,000 towards dues and $1,500 towards the video in a total amount of $4,500. Jeb Mierau seconded. Roll vote: Ayes - Corbin Tessman, Jeb Mierau and Lee Thiessen. Absent: Mike Wall. Motion carried.
The second reading of the water and sewer rate increase took place. No public was present for input. The third and final reading for the water and sewer rate increase will be on December 12, 2017.
The compiled rules from the October meeting for the chicken ordinance were reviewed. A couple of changes were made and is ready to be sent to the attorney for the ordinance to be typed. The ordinance will be reviewed at the December meeting. No formal action taken.
The drainage on the northwest end of 18th Street was discussed including the drainage behind the houses. Corbin Tessman made a motion to place two culverts in the drainage ditch behind the houses on the north end with 4" of concrete over them for sidewalks to abut them from property owners and for the street drainage to install a curb and drain consistent with the east side of 18th Street. Lee Thiessen seconded. Ayes - Corbin Tessman and Lee Thiessen. Nays - Jeb Mierau. Absent: Mike Wall. Motion carried.
The curb and gutter in front of 1331 N Main Street was considered for replacement. After discussion it was decided to use cold patch to patch the area and not to tear out and replace for the purpose of many other areas in town having the same issue.
Reports were given. No formal action taken.
Corbin Tessman made a motion to adjourn. Lee Thiessen seconded. Roll vote: Ayes - Corbin Tessman, Lee Thiessen and Jeb Mierau. Motion carried.
Mike Yoder, Mayor
Connie Brown, City Clerk